University of Alaska Grant Fiscal Officer - CNSM Division of Research in Fairbanks, Alaska

Grant Fiscal Officer - CNSM Division of Research

Apply nowJob no:508704

Classification:Fiscal Professional 2

Grade:Grade 79

Work type:Staff Full-time

Administrative Unit:University of Alaska Fairbanks

School/Business unit:College of Nat Sciences&Mathematics


Categories:Business/Accounting/Finance, Office/Clerical, Other, Research/Science/Grants

Position Summary:The College of Natural Science and Mathematics (CNSM) is seeking a full-time Grant Fiscal Officer to assist with the post-award management of the Biomedical Learning and Student Training (BLaST) program and CNSM's Division of Research (CDR). This position works closely with the CNSM's Fiscal Officer to ensure the fiscal integrity and management of CNSM's research and other sponsored activities.


25The GFO oversees and assists with HR, travel, and procurement processes carried out by the fiscal team. These processes include but are not limited to individual award tracking, interacting with awardees, and working with the program team to implement process improvements.

The GFO works closely with other University staff, CDR Director, the BLaST Advisory Committee, and individual student and faculty members to provide fiscal information and recommendations to facilitate sound decision-making, strong organizational development, and success. This position builds and maintains positive working relationships with co-workers, other employees, funding source staff, internal and external committees, and the public using principles of good customer service and excellent communication skills. The GFO will also complete and remain current on all required safety and other mandatory training.Essential

75The Grant Fiscal Officer''s (GFO) primary function is to ensure the accuracy and integrity of CNSM’s research program''s financial information and to safeguard research assets at the University of Alaska and its partner institutions. Responsibilities include but are not limited to fund accounting and monitoring. As part of these overarching responsibilities, the GFO will perform fiscal data analysis as needed, produce accurate and timely reports, monitoring/auditing funds associated with BLaST and CDR, work towards accounting and finance process improvement, and perform fiscal support functions for CNSM’s programs, awards, and research projects at UA in compliance with Generally Accepted Accounting Principles (GAAP) and Federal Award Uniform Guidance. Financial planning includes responsibility to review, monitor, reconcile, and manage restricted and unrestricted funds and budgets.

Fund accounting responsibilities include: * Assists in reviewing pre-award proposal budgets; participates in the forecast of additional funds needed to meet program objectives; administers the approved budget; and completes required monthly management reports and projections. Makes adjustments to budget accounts according to established procedures and directs staff to complete budget revisions, journal vouchers, and labor redistributions as needed. Analyzes expenditures on awarded projects to ensure compliance with UA and Federal uniform guidance policies, including monitoring expenditures to ensure budget limits are met. Analyzes and provides budget guidance for Principal Investigators (PIs), program administrators, and research supported students and faculty members.

  • Works with PIs and program administrators to provide financial reports, annual and supplemental, for submission to awarding agency. Generates monthly internal and external financial statements that comply with regulatory reporting requirements for program stakeholders.

  • Develops and implements effective fiscal policies and procedures for the administrative staff and research supported students and faculty members to improve the accounting system as the program evolves.

  • Works in UA BANNER System and Toad Data Browser to research, develop, and execute queries. Interacts with PIs and program administrators to insure compliance with terms and conditions of award and budget planning.

  • Works with fiscal staff at UAF Institutes and Colleges, at UAS, and partner institution personnel to ensure BLaST PIs and Core Directors have a complete fiscal picture of BLaST funded projects.

Fund Auditing/Monitoring responsibilities include: * Monitors and audits research funds, projects, and sub-awards on restricted funds associated with CDR. Tracks the grant awards and expenditures through completion.

  • Certifies expenditures and equipment purchases. Provides accurate and detailed information on expenditures, available balances, and agency restrictions on the use of funds. Reviews project scope of work, project subcontracts, in-kind, and match required for projects to ensure milestones are met.

  • Prepares and reviews financial reports with PIs, program administrators, and research project awardees.

  • Summarizes and compiles data and information for the Office of the Vice Chancellor of Research (VCR) and the College of Natural Science and Mathematics (CNSM) as requested.

  • Interprets and applies complex rules and regulations such as MAU specific Policies and Procedures, Statewide Accounting manual and Cost Accounting standard, GAAP, and Uniform Guidance.Essential

Click the links to find out more aboutCDRand theBLaST program!

Please apply by 11:55PM on March 5, 2018 for your application to be considered for the position.

All successful applicants will be subject to testing.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason.Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at:

Tobacco-Free Campus:

UAF Campus is a tobacco free campus. For more information, please go to:

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex,physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available

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Advertised:02 Feb 2018Alaskan Standard Time

Applications close: